Who this policy covers
Vetting Source LLC (“Vetting Source”) is a Pennsylvania-based recruiting firm providing executive search, direct hire, and flexible staffing services. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit vettingsource.com (the “Site”), contact us, or interact with us as a candidate, a client, or a reference.
Trust is central to our work. Candidates share their career goals with us, and employers share their hiring plans. We treat both with discretion and use personal information only for the purposes described here.
Information we collect
Information you give us
- Inquiry details: whether you are a candidate or employer, your name, email address, phone number, company, and message.
- Career information: your resume and the details it contains, such as work history, education, skills, and certifications, plus anything you share in conversations with us, such as role preferences, compensation expectations, availability, and work authorization.
- Client information: contact details for hiring managers and information about open roles and hiring needs.
Information from other sources
- Professional networking sites and public sources, such as LinkedIn profiles and published professional achievements.
- Referrals from colleagues and contacts in our network.
- References and, with your permission and as allowed by law, background or credential checks requested by a client.
- Feedback from employer clients after interviews.
Information collected automatically
When you visit the Site, our hosting and security providers receive standard technical information, such as your IP address, browser type, device type, and the pages you request. This information is used to deliver the Site, keep it secure, and prevent abuse. The Site does not use advertising cookies or third-party analytics tracking.
How we use information
- Respond to inquiries and communicate with you.
- Evaluate candidates for current and future opportunities that match their background and goals.
- Present qualified candidates to employer clients and coordinate interviews, offers, and onboarding.
- Understand client hiring needs and deliver our search and staffing services.
- Operate, secure, and improve the Site and prevent fraud or misuse.
- Comply with legal obligations, resolve disputes, and enforce our agreements.
How long we keep information
We hold on to personal information only while it still serves the purposes described in this policy. For candidates, that may include keeping your profile so we can contact you about future opportunities. For clients, it includes the length of our relationship and any period required for legal, tax, or accounting purposes. You may ask us to delete your information at any time, subject to the exceptions described below.
How we protect information
We use reasonable administrative, technical, and physical safeguards designed to protect personal information, including encrypted connections to the Site and access controls on the systems we use. No method of transmission or storage is completely secure, so we cannot guarantee absolute security. If you believe your information has been compromised, please contact us right away.
Your choices and rights
Depending on where you live, you may have the right to:
- know what personal information we hold about you and request a copy;
- correct inaccurate information;
- ask us to delete your information;
- opt out of the sale or sharing of your information; and
- stop receiving messages about opportunities or services from us.
To make a request, email info@vettingsource.com. Before acting on some requests, we may ask you to confirm who you are, and we may keep information when the law requires or allows it, such as to complete a placement in progress or meet record-keeping obligations. We will not discriminate against you for exercising your rights.
State privacy rights
Several states, including California, have consumer privacy laws that give residents specific rights over their personal information. These laws generally apply only to businesses that meet certain size or activity thresholds. Whether or not a particular law applies to Vetting Source, we offer the rights described in this policy to everyone who works with us, wherever they live.
Categories of information
For transparency, these are the kinds of personal information we gather, from the sources and for the purposes described above:
- Identifiers, such as name, email address, phone number, and IP address.
- Career details, including past roles, skills, references, and pay expectations.
- Education information, such as degrees and certifications.
- Internet or network activity, such as technical information about visits to the Site.
- Inferences, such as our assessment of fit for a role.
We disclose these categories to employer clients and service providers for the purposes described in “How we share information.” None of this information is sold, and none of it is passed along for advertising.
Making a request
You may ask to know, access, correct, or delete your personal information, or to opt out of its sale or sharing. You may also authorize someone else to submit a request for you, and we may ask that person for proof of authorization and ask you to verify your identity directly.
To submit a request, email info@vettingsource.com. We will confirm receipt within 10 business days and aim to respond within 45 days.
Sensitive information
Please do not send us sensitive information, such as Social Security numbers, financial account details, health information, or information about religion or ethnicity, through the Site or in an initial inquiry. If a role later requires such information, for example for a background check requested by a client, we will explain why it is needed and how it will be handled.
Children
The Site and our services are intended for adults seeking professional opportunities and for organizations. We don’t intentionally gather information about anyone younger than 16. If you believe a child has provided us with information, please contact us and we will delete it.
Other websites
The Site may link to websites we do not control, such as LinkedIn. Their privacy practices are governed by their own policies, and we encourage you to review them.
Visitors outside the United States
Vetting Source is based in Pennsylvania, in the United States, and the information we collect is processed and stored in the United States, where privacy laws may differ from those in your country. By contacting us, you understand that your information will be handled in the United States as described in this policy.
Changes to this policy
We may update this Privacy Policy as our services or legal requirements change. We will post the updated policy here and revise the “Last updated” date. If we make significant changes, we will take reasonable steps to let you know.
Contact us
Questions or requests about this policy or your personal information can be sent to info@vettingsource.com.